Classification Title/Code: Staff Services Manager II - Managerial (4969)
Department: Human Resources
Working Title: Human Resources Director
Tenure/Time Base: Permanent / Full Time
Chief Executive Officer/Secretary-Manager VII (4812)
Supervision Exercised: (5)
· Associate Government Program Analyst (2)
· Associate Personnel Analyst (1)
· Senior Personnel Specialist (1)
· Administrative Assistant (1)
FLSA Status: Exempt
The statements contained in this job description reflect the general details as necessary to describe the principal functions of this job. This job description should not be considered an all-inclusive listing of the work requirements. The incumbent of this position may perform other duties (commensurate with this classification) as assigned, including work in other functional areas to cover during absences, to equalize peak work periods, or otherwise to balance the workload.
Under delegation from the California Department of Human Resources (CalHR) and administrative direction from the Secretary-Manager VII (Chief Executive Officer), the Staff Services Manager II-Managerial (Human Resources Director) is responsible for all Human Resource Programs for the District. The duties of the Human Resources Director include, but are not limited to, leading, coaching, and directing multidisciplinary staff performing Human Resources (HR) functions including, but not limited to, examinations, job analysis, job descriptions, classifications, compensation, personnel transactions, benefits, leave programs, health and safety, reasonable accommodations, worker’s compensation, and return to work programs. This position serves as the advisor and expert on a wide range of HR and management issues including, but not limited to, labor relations, Equal Employment Opportunity (EEO) management, complaint investigation and resolution, performance management, corrective and adverse actions, recruitment, drug and alcohol testing, training, staff development, policy and procedure development, recommendation, and implementation, and consultative services to management.
Employee must be able to perform the following functions with or without reasonable accommodations. Consideration of reasonable accommodation for qualified individuals with disability may be made, providing that doing so does not impose an undue hardship.
30% Human Resources Policy Advice and Recommendations
· Manages the most complex, difficult, and sensitive HR issues including reorganizations, classification, reclassification, allocation, and compensation issues for an organization with a staff of about 60-100 civil service employees and up to 2,000 Part-time, Seasonal, and/or Temporary staff.
· Provides consultation, advice, and recommendations in resolving HR issues of the utmost sensitivity and complexity to ensure that personnel practices are equitable.
· Acts as an advisor and expert on a wide range of HR issues that impact the organizational actions of the District by identifying problems, analyzing solutions, implementing changes, and assessing outcomes.
· Interprets, implements, and ensures legal compliance of District HR policies and procedures within the rules, regulations, and government codes of various regulatory agencies.
· Anticipates and offers advice and direction on various levels of complex challenges, ambiguity, and risks by reviewing and analyzing changes in legislation, laws, rules, regulations, and Memorandum of Understandings (MOUs).
· Researches, develops, writes, and updates HR policies, procedures, methods, and guidelines and communicates changes throughout the organization to ensure that proper compliance is followed by all managers, supervisors, and employees.
· Collaborates with the Executive Management Team, managers, and supervisors to provide leadership, professional expertise, and direction in setting new business direction, shared business objectives, policies, and procedures and assists them in carrying out their responsibilities on personnel matters.
25% Organizational Development and Leadership
· Works with the Executive Management Team, managers, and supervisors in developing and retaining highly competent, service-oriented staff through selection, compensation, training, and day-to-day management practices that supports the District’s values.
· Reviews, develops, and administers individual and departmental development and training programs and opportunities and coordinates all State required and supplemental training.
· Guides the development and delivery of orientation programs to foster positive attitude towards District goals.
· Advises and consults managers and supervisors and carries out managerial responsibilities to promote EEO, Americans with Disabilities Act (ADA), and other personnel practices and policies to maintain a work environment that is free of discrimination, harassment, retaliation, and unprofessional conduct.
· Administers provisions of collective bargaining agreements to ensure compliance in the course of managing represented employees.
· Assists and supports the strategic development of organization-wide succession planning and knowledge transfer.
· Provides leadership and participates in programs and activities that promote workplace diversity and a positive employee relations environment.
· Plays a key role in helping to build and maintain a dynamic employee culture where employees are engaged and find long-term success by exhibiting objectivity and openness and contributing to building teamwork, morale, and commitments to District goals and objectives.
· Reviews training needs to determine the level and type of training needed by staff to ensure that they can perform necessary duties.
· Responsible for the District’s safety program; chairing the safety committee, ensuring regular meetings, identifying themes, trends, issues and policies and/or programs that need to be created or updated to support the safety goals of the District and meet regulatory and agency requirements.
· Works actively to resolve disagreements and conflicts amongst staff to achieve a harmonious and a productive work environment by establishing and maintaining effective relations and exhibiting tact.
25% Administration, Execution and Management of the Human Resources Department
· Develops and manages the annual departmental budget and controls expenditures to ensure funds are spent appropriately, responsibly, and in accordance with District policies and procedures.
· Creates Request for Proposals (RFP) for specialized HR needs including training and organizational development and compensation/classification studies and oversees the performance of HR consultants.
· Plans, organizes, and directs the operations of the Human Resources Department by developing strategies and setting goals and objectives that aligns staff activities, contributions, and services with the District’s purpose, mission, vision, values, and strategic goals.
· Demonstrates strong and effective leadership by developing and retaining highly competent, service-oriented staff through selection, compensation, training, and day-to-day management practices that supports the District’s values and creates a positive relationship that promotes success.
· Leads, coaches, plans and delegates the work plan and directs multidisciplinary staff engaged in a variety of HR functions by assigning work activities and projects based on organizational needs, individual expertise, and skills while ensuring compliance with all pertinent State civil service laws, rules, policies, and collective bargaining agreements.
· Oversees and approves the job analysis process on testing classifications to ensure the development and administration of job-related examinations using procedures and selections tools that comprise the examination process.
· Ensures the District’s Health and Safety Program is in compliance with local, State and Federal rules and regulations.
· Seeks to integrate technology in order to streamline processes to improve efficiencies related to HR functions throughout the organization.
· Utilizes staff performance evaluations and probationary reports to ensure performance objectives and standards are met by establishing and conveying consistent standards and expectations via written and verbal communication/direction.
· Recognizes the efforts and accomplishments of staff to create a positive work environment through recognition and rewards programs and provides regular feedback on performance, noting exceptional performance as well as areas of needed improvement.
Apply Here: https://www.calcareers.ca.gov/CalHrPublic/Jobs/JobPostingPrint.aspx?jcid=270850
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